What We Do & How We Do It

What You Need to Know

Insurance:

  • We carry a $1,000,000 Commercial General Liability policy.
  • We can add you as an additional insured upon request.

Licensing:

  • Personal, commercial, and editorial use terms are available to suit the unique needs of academic and institutional clients.
  • Restrictions apply to reselling or relicensing without explicit prior agreement.
  • Multi-use and multi-platform licensing options ensure flexibility for promotional and archival purposes.

Click here for more detailed information about our licensing policy.

Deliverables:

  • Delivered images are typically high-resolution 300dpi jpbs, suitable for print and digital media.
  • Enhanced editing options, including custom processing styles and advanced retouching, are available to align with organizational branding guidelines.
  • Turnaround time for most events is 5 business days; expedited delivery is available upon request.

Click here for more detailed information about our deliverables policy.

Event-Specific Needs:

  • Multi-photographer coverage can be arranged for large-scale or multi-location events.
  • Special equipment or setups (e.g., mobile lighting solutions, on-location backdrops) can be provided for unique challenges.
  • Onsite delivery and printing services are available for events requiring immediate access to images.

Click here for more detailed information about heavy lifting.

Archival Policies:

  • All images are securely archived for one year, with extended storage and retrieval options available upon request.

Payment and Deposits:

  • First-time clients may be required to provide a deposit to secure booking.
  • Payment terms are tailored to institutional needs, including purchase orders and invoicing systems.
  • Clear timelines for payment and cancellation policies are outlined during the booking process.

When working with Skip Rowland Photography, you’re not just hiring someone to take pictures: you’re partnering with a professional dedicated to understanding your event’s unique needs. My process ensures seamless coordination, exceptional results, and zero guesswork.

Client Onboarding First-Time Clients

We’ll start with a consultation—whether in person, virtual, or over the phone—to discuss your event, goals, expectations, and possibilities. This step gives clarity and sets the foundation for success.

Estimating

Every event is different and the scope of work involves more than simple start-and-end-times. I’ll guide you through a detailed estimating survey to assess factors such as planning, logistics, art direction, and deliverables. The goal is to be on the same page with no surprises.

Pre-Shoot Planning

I can provide expert guidance to help you identify the critical moments and imagery and visualize the end results. If you have examples from prior shoots, we can review them to determine what to eliminate and where to improve. Together, we’ll define your needs, including shot lists, timelines, and art direction.

Post-Production

We will do as much or as little of the heavy-lifting in the digital darkroom. Our work may include:

  • Ingesting – moving images from camera memory card to computer
  • Cataloging – naming and applying appropriate metadata
  • Selecting – reviewing images and marking ones that meet the established image quality standards and deliverable expectations.
  • Processing – making appropriate adjustments for color temperature and exposure; making appropriate crops and rotation adjustments.

Delivery

Unless contracted otherwise, delivery of print-ready high-resolution jpgs are made within 5 business days via email, FTP, or another secure delivery platform. The individual files meet the Associated Press standards of 300dpi, not to exceed 10MB.

Payment Policies

  • Invoices are submitted within 30 days of the delivery, tailored to your organization’s needs, with clear timelines for payment.
  • We accept credit cards for amounts up to $1000; for invoices exceeding $1000, we accept payment by ACH or check.

For Repeat Clients: This is much more streamlined. We can jump straight into planning based on our established rapport and prior work.

How are shot lists developed?

I collaborate with clients to create detailed shot lists that align with the event’s goals. For clients unsure of their needs, I provide guidance and examples to ensure nothing is overlooked.

Realistically, while I cannot guarantee every shot on a list, my planning process minimizes the chance of missed shots. If unforeseen circumstances arise, I maintain clear communication during the event to adjust priorities as needed.

Expedited delivery options are available with transparent timelines and pricing. I aim to meet urgent needs without compromising quality.

I am committed to representing the diversity of your institution and ensuring that all individuals and groups are depicted respectfully and equitably in photos. The key word for us is organic: we do not pursue artificially composed images of diversity that can compromise the integrity of your organization’s messaging.

With years of experience in such settings, I adhere to strict professional standards, maintaining a low profile while capturing essential moments without disruption.

Flexibility is a cornerstone of my services. I adapt to changes as they arise, ensuring your needs are met even in dynamic situations.

I have a contract with the Virginia Association of State College & University Purchasing Professionals (VASCUPP) that governs my work with any state institution. More info here.

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